Looking to send a digital fax? It couldn’t be easier. All you need is a few quick steps, and your fax will be on its way. The first one can be done in less than ten minutes, and after that, it will be even faster.
Sending a Digital Fax Is Easy: 4 Super-Quick Steps
1. Sign up With a Third-Party Fax Service
Faxes must be sent over phone lines, so you can’t send a fax online without a third-party service. There are plenty out there: but beware. Services that offer “free” faxing need some way to pay the bills, and that usually comes by selling ads that will print on your fax or selling your personal information. Security is also a big concern.
Companies that aren’t charging usually don’t have the resources to invest in proper security protocols, leaving your faxes vulnerable to hackers and other cybersecurity issues. A solid service will be one that’s been around for a while and has an established reputation. Most will also offer you a free trial period to be sure the service offers the value you need.
2. Link Your Email, Use an App, or Go Online
Once you’ve signed up, which just takes moments, you can either send a fax right there from the online app, or you can link your email account and send faxes from there. If you download the service’s mobile app, that’s another option for sending faxes on your mobile device. While all of these are options, your email is the most intuitive way to do this. Once you’re linked, sending a fax becomes as easy as sending an email.
3. Address Your Fax and Attach Your Documents
If you’re on the fax service’s own portal, you’ll need your recipient’s fax number. You don’t need any spaces or special characters in that: just the numbers. If you’re using your email, you’ll put that number in the To field, followed by the fax service suffix. Your address will look like this: firstname.lastname@example.org.
Then, you’ll attach your documents. These can come from your own computer, or you can get them from Dropbox or Google Drive. You can send several types of documents, but the best is almost always going to be PDF. If you’re using your own email, don’t put anything in the email body. Just attach the documents as you’d attach documents to an email.
4. Compose a Cover Letter and Send
You might not want a cover letter, but if you do, just type that into the Subject line of your email fax. If you’re using the fax service portal, you’ll likely even have options for cover letter templates. Whether or not you have a cover letter, the only thing you need to do when you’re ready to send is hit the Send button. You’re done, and your fax is on the way!
How Long Does It Take to Get There?
Your fax shouldn’t take more than five to ten minutes at most, depending on the receiving party. You don’t have to stand around waiting at the fax machine to get confirmation (or wait for a busy signal on the other end to resolve). You can go back to work and life, and your fax service will let you know right away when the fax has been sent.
Sending a fax online is the easiest way to get it done. Whether you just need to send one or two or you need to send faxes regularly, get rid of that machine and switch to digital. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!