Anyone on Gmail Can Send a Gmail Fax (No Machines Needed!)

Fax is still popular, but a fax machine is not. Thanks to the internet, now you don’t need to own a fax machine to send a fax. If you have a Gmail account, you can send a Gmail fax from your mobile or computer in a few minutes! Check out step-by-step instructions on how to send and receive fax using your Gmail account.

How to Send a Gmail Fax

Step 1

First of all, you’ll need an online fax number to get started. RingCentral is one of the best online fax service providers out there, and there are others available.

Once you sign up, you’ll get an option to select a toll-free or a local number that you can use to send and receive faxes. You can even use your existing number if you want.

Step 2

Open your Gmail and click ‘Compose’ to create a new email. If you have some text that you’d like to appear on the cover page, write it down in the subject line.

Type your message in the message field. If you have any files, images, or documents you’d like to send as an attachment, now would be the time to attach them to the email.

Step 3

Enter the fax number of the recipient fax machine’s 10-digit phone number followed by @rcfax.com. For example, if the fax number is 1234567890, type it as 1234567890@rcfax.com in the ‘To’ field and click the ‘Send’ button.

Now sit back and relax: your fax is on its way! You will get an email saying that your fax was sent successfully.

Step 4 (Optional)

If you’d like to schedule the fax for a later date, you can do that with Gmail. Click the small downward arrow on the ‘Send’ button and select ‘Schedule Send’. Choose the date and time of your liking and Gmail will send your fax automatically.

How to Receive a Gmail Fax

Step 1

Remember the fax number you chose while signing up for RingCentral or your other fax service? All you have to do is share that number with the person you’d like to receive a fax from. It’s just that simple. One of the reasons we prefer RingCentral to other options is that you have the option to get a dedicated fax number all your own.

Step 2

Whether they use a fax machine or online fax services to send faxes doesn’t matter. You will receive the fax in your Gmail inbox just like any other email. All you have to do is click that email and view the content of the fax. If the sender sent any attachments, it will be there in the email received.

Step 3

If you want to forward the fax to someone, do it as you would normally forward an email. One of the main reasons people still use fax is because it creates a paper trail, and you don’t miss out on that by using an email fax service. Your Gmail account will save the logs of all the sent and received faxes just like emails.

That’s how you use Gmail to send faxes! It’s super easy and gets the job done. Why invest in an out-dated and expensive fax machine when you can choose a simple online fax service? These services are easy-to-use, low-cost, and offer features that a fax machine can only dream of. For example, RingCentral allows you to send and receive faxes from smartphones, tablets, and computers. Sign up for their 30-day free trial to check out all the features, and learn more at GoogleFax today.

Fax From Computer: How to Send a Fax in Minutes With Gmail

Today, sending a fax from a computer is as commonplace as sending an email. Many people still prefer the former because they cannot be plagued with viruses or get blocked and delivered to an obscure “junk” folder. For this, we recommend keeping it simple and using your Gmail account.

Step 1: Select an Online Service Provider

Before you can start sending faxes digitally, you need an online service provider who will assign you a fax number. Keep in mind that Google (your Gmail provider) does not generate or distribute fax numbers.

A service provider performs the work necessary to send and deliver your faxes. Under this broad umbrella falls converting messages you receive into PDF format and delivering them to your inbox. Similarly, to send your messages, a provider first accepts your transmissions at their servers and then pushes them to the receiver’s fax machine.

Step 2: Log Into Gmail

Once you’ve selected a service provider, you can begin faxing. Remember that the Gmail address you use for faxing must be the same as that which you gave to your service provider. If the addresses don’t match, your fax will most likely be rejected.

The steps you’re about to follow will be identical to those of sending a new email. So, within your Gmail browser-based interface or app, click or tap the Compose button. What you’re preparing to do now is create a new message.

Step 3: Recipient Information

In the To field, where you would normally enter an email address, you can put the recipient’s 10-digit fax number. This must be followed by your service provider’s domain. For instance, if you have a RingCentral account, and the fax is going to 1-333-444-5555, you enter 13334445555@rcfax.com.

The domain is very important, and your service provider will ensure you have it so you can properly send faxes. On your end, you must verify that you enter it accurately each time you send a fax.

Step 4: Type Your Message

Just as when sending an email attachment you write an introductory message in the body of the email, you should do the same when sending a fax. You might think of this as the cover letter. Feel free to include all relevant information and sign your name as appropriate.

Step 5: Add the Attachment

It is now time to add the documents required for your fax. You include these exactly as you would an email attachment. If using a browser, click the paper clip icon (used to represent attachments) and choose the file you need to transmit. Similarly, in the Gmail app, touch the paper clip icon and select your file.

A variety of formats can be supported, including popular PDF, JPG, and DOC. Multiple attachments can also typically be supported.

Step 6: Ready to Send Your Fax From a Computer

If you’ve looked over your message and feel satisfied with it, and if all of your files are properly attached, you’re ready to transmit. Hit the Send button; depending on the speed of your provider, your fax should go through immediately. You can often find confirmation of the transmission in your provider’s user interface.

Step 7: Enjoy the Benefits of No-Hassle Faxing

Perhaps the greatest benefit of sending faxes this way is convenience. You don’t need an actual fax machine or a landline number to send important messages. Instead, the combined efforts of your service provider and Gmail account will ensure swift delivery. As mentioned earlier, fax is often more secure than email, and for those businesses or people who prefer the former, you can now promptly communicate with them.

Sending a fax from a computer takes mere minutes. With a few short clicks, your fax will be delivered as you continue with your day. Contact GoogleFax today and see who we recommend for your web-based service provider Рand enjoy a free 30-day trial.